Sharing & permissions

Every page in Workspace Canvas has an access list. The list can contain individual people, groups, teamspaces, or a public link. Each entry on the list has one of four access levels, and the strictest rule always wins when someone matches multiple entries.

The four access levels

How to share a page

1. Open the page and click Share in the top-right corner.
2. Start typing a name, email, group, or teamspace and pick a match.
3. Choose the access level for that entry.
4. Optionally add a message; click Invite.

Sharing takes effect immediately. Invited members see the page in their Shared section right away; invited guests receive an email link.

How permissions cascade

Sub-pages inherit the access list of their parent by default. If you want a sub-page to be more restrictive — say, a salary review inside a general HR page — open Share on the sub-page and switch off inheritance. The sub-page then keeps its own independent list.

Teamspace access vs page sharing

Two ways to give someone access to a body of content — pick the one that matches how permanent the relationship is:

• Add them to a teamspace when they are part of a team and should see everything that team owns, now and in the future. New pages appear for them automatically.
• Share individual pages when the access is scoped to a specific document or project — a contract review, a one-off proposal, a page shared with a client.

A rough rule of thumb: if you'll want to add them to the next three pages this team creates, they belong in the teamspace. If not, share the page.

Public links

Any page can be published to the web with a public link. Public pages can be read by anyone with the URL and are indexed by search engines unless you turn indexing off. You can restrict a public link to specific email domains, require sign-in, or set an expiry date.